Highlight all the text in your Microsoft Word document (you can press CTRL + A).To use this feature, simply follow these steps: The Shrink One Page option is now accessible through your quick access toolbar.
Click the Add button to add the Shrink One Page option to your Quick Access Toolbar. From the list of commands, scroll down to find and highlight Shrink One Page. In the Word Options dialog box, from the Choose Command From drop-down list, select All Commands. Select More Commands from the list of options that appears. Click on the down arrow on the Quick Access Toolbar. It does this by reducing the size and spacing of your text with adversely affecting the overall presentation of your document.īefore using this feature, we'll need to make the Shrink One Page icon accessible to us on our Quick Access Toolbar by performing this one-time setup: You can use the Shrink One Page feature of Microsoft Word to easily have it attempt to adjust your document to include those few lines of text without having to print that last extra page. On the Home tab, click the arrow next to the Borders and Shading button.Īs you finalize your Word document, you may find yourself with the last page looking a bit odd by it having just only a few lines of text. Place the cursor immediately above the horizontal line. In Word, a horizontal line is a type of border. Then scroll your mouse wheel forward and backward to zoom in and out, respectively. Press and hold down the CTRL key on your keyboard. You can quickly zoom in and out of your Microsoft Word document with this easy keyboard and mouse combination. From the drop-down list, find and select PDF (*.pdf) and then click Save. From the menu bar, click File > Save As, as highlighted in the illustration below. Open the Word document you want to create a PDF of. There are other benefits of PDF as is the defacto standard for business documents.įollow these step to save your Microsoft Word document as a PDF: This file format (Portable Document Format) was developed by Adobe in the early 1990s as a way for people to share documents and have it appear exactly the same no matter what computing platform is use to view it from. If you need to share your document in a fashion that can not be edited by others and will preserve the pagination and formatting as you've designed it, save it as a PDF. CTRL + Down Arrow to move cursor down one paragraph at a time. CTRL + UP Arrow to move cursor up one paragraph at a time. CTRL + Page Down to move down one page. CTRL + HOME to move cursor to the beginning of the line. CTRL + END to move cursor to the end of the line. 
CTRL + SHIFT + Right Arrow will highlight one word at a time.Hold CTRL and Backspace to delete a whole word at a time.Hold CTRL and press the Left Arrow to go left one word at a time.Hold CTRL and press Right Arrow to go right one word at a time.In Microsoft Word, the CTRL key can be used to navigate through your document more efficiently.
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